In follow up to our group destinations blog, our dedicated groups department has come up with some top tips for booking and going on a group holiday. Organising a group holiday can be stressful, particularly if there are a lot of you going so our team has put together these very useful tips.
Before you go…….
Book ahead: The more in advance you book the easier it is to organise. You’ll have plenty of time to collect deposits and arrange dates that everyone can do. You’ll also get to take advantage of cheaper prices and low deposits.
It’s all about choice: Make sure you line up a few hotels you’d like to stay at. If there isn’t any availability at your first choice then at least you have some backups.
Pick a leader: Make sure there is at least 1 person in charge of the booking, they can be the lead contact and in charge of informing the group and organising payment.
Make a payment plan: As there are a few of you involved it would be great to work out who is paying what when. If you have set dates when everyone has to pay it makes life much easier.
Insurance: Make sure that everyone has their own insurance for the trip, it’s usually best for everyone to be responsible for their own rather than try to organise everyone.
Passport check: Make sure you all have passports that are valid for more than 6 months. Check what is required for your destination but to play it safe make sure you have a minimum 6 months left.
When you’re there……
Transport: You may wish to arrange a mini bus or van to get to the airport and your hotel. This is the easiest and best way to make sure everyone arrives together and no one misses their flight!
Kitty time: If you are doing any groups activities or just for nights out, having a group kitty can be a stress free way to pay for everything. If everyone puts in a certain amount to the kitty and 1 person looks after the money you won’t have to worry about splitting bills and working out drink rounds.
Check out the local laws: Depending on where you are going make sure you research any local laws and customs you might want to be aware of. If you are prepared before you go you’ll know what you can and can’t do, which will let you enjoy your holiday without causing offence.
Have some sort of itinerary: It’s great to have an idea of what you want to see and do when away, that way you can have a little structure to your time away. That being said you don’t have to have a strict schedule and make sure there is some free time for people to go off and do what they want to.
Book in advance: If you are planning on visiting a local attraction or have a restaurant you really want to go it would be worth booking before you go. It can be tricky to get a lot of people a table at a restaurant so if you’re prepared then you just need to turn up. Same goes for any attractions you may want to visit, if you have your tickets before you travel then you’ll all be paid up and ready to enjoy!
Enjoy! Going on a group holiday is so much fun and sometimes you just need to go with the flow and enjoy each other’s company.